ROOTS CONFLICT OF INTEREST POLICY

In an effort to maintain a high standard of conduct expected and deserved by our funders and guests, ROOTS operates under the Conflict of Interest Policy outlined below. Employees and members of the Board of Directors are asked to review this code and complete the certificate of understanding that follows.

Compliance Requirements:

All employees and volunteers are required to comply with applicable federal, state and local laws and regulations and with ROOTS policies and regulations.

Actions Prohibited by the Conflict of Interest Policy.  No employee or volunteer shall engage in the following actions:

1.      Personal Use. Authorize the use of or use for the benefit or advantage of any person, the name, emblem, endorsement, services or property of ROOTS or its partners.

2.      Financial Advantage. Accept or seek on behalf of or any other person, any financial advantage or gain of other than nominal value offered as a result of the employee’s or volunteer’s affiliation with ROOTS.

3.      Affiliation. Publicly use any ROOTS affiliation in connection with the promotion of partisan politics, religious matters or positions on any issue not in conformity with the official position of the board or organization.

4.      Confidentiality. Disclose any confidential/proprietary information that is available solely as a result of the employee’s or volunteer’s affiliation with ROOTS, including any identifying information of those we serve to any person not authorized to receive such information, or use to the disadvantage of ROOTS any such confidential/proprietary information, without the express authorization of ROOTS.

5.      Improper Influence. Knowingly take any action or make any statement intended to influence the conduct of ROOTS or its agents in such a way as to confer any financial benefit on any person, corporation or entity in which the individual has a significant interest or affiliation.

6.      Conflict of Interest. Operate or act in a manner that creates a conflict or appears to create a conflict with the interests of ROOTS and any organization in which the individual has a personal, business or financial interest. In the event there is a conflict, ROOTS has a structured conflict of interest process. First, the individual shall disclose such conflicts of interest to the President of the board or the Executive Director, as applicable. Next, a decision will be made about the conflict of interest, and, where required, the individual may be required to recuse or absent himself or herself during deliberations, decisions and/or voting in connection with the matter.